Grant Administration Analyst

With a mantra of Empowering Human Potential, Hanger, Inc. is the world's premier provider of orthotic and prosthetic (O&P) services and products, offering the most advanced O&P solutions, clinically differentiated programs and unsurpassed customer service. Hanger's Patient Care segment is the largest owner and operator of O&P patient care clinics nationwide. Through its Products & Services segment, Hanger distributes branded and private label O&P devices, products and components, and provides rehabilitative solutions to the broader market. With 160 years of clinical excellence and innovation, Hanger's vision is to lead the orthotic and prosthetic markets by providing superior patient care, outcomes, services and value. Collectively, Hanger employees touch thousands of lives each day, helping people achieve new levels of mobility and freedom.

We are seeking a Grant Administration Analyst - Remote (prefer candidates in Holliston, MA or Austin, TX) is responsible for the accounting and coordination for multiple sub-entities of Hanger, Inc., related to the acquisition and fulfillment of government grant projects throughout the full grant lifecycle.  These duties include the monthly grant financial activity analysis and administration with respect to government agencies, overseeing functions related to payroll preparation and tracking, and managing the daily office functions such as purchasing and facilities and general administration needs.  It is important for the Grant Contract and Administration Specialist to be aware of federal and state laws and regulations pertaining to accounting and government research funding.

Accounting Functions:

• Timely processing of A/P, A/R and G/L entries for financial statement preparation by the accounting team.
• Timely preparation of payroll data to allow for necessary time and effort tracking for labor distribution certification.
• Timely review, analysis and summary of monthly research grant financial transactions, for allowability (e.g. costs w/in allowed per diem amounts), allocability, reasonableness, budget availability, proper approval, consistent treatment, and adequate supporting documentation before charging costs to grant-funded projects to ensure these costs comply with sponsor requirements.
• Monitor grant expenditures against approved budgets and periods of performance; research variances, identify potential compliance issues, and support corrections or budget revisions as needed.
• Prepare and/or support monthly reimbursement requests, invoices, cash drawdowns, financial status reports to sponsors (e.g., FFRs), and other required grant financial submissions.
• Support the set up new grant awards in the Quickbooks accounting system, including project codes, cost centers, budgets, funding source identifiers, indirect cost rates, billing terms, and reporting requirements.
• Liaison between research and accounting / finance teams and adjust project tracking for items such as re-budgets.
• Input and output information, data, and financials between local business or department ERP systems and corporate ERP systems as needed.

Grants Administration Functions:

• Support the development and submission of grant proposals including budget development, document drafting and execution (e.g., letters of support), and grant portal navigation for document upload and submission.
• Monitor and maintain active registrations with various government entities (eRA Commons, Grants.gov etc.).
• Establish and maintain grant award files to coordinate grant administrative functions such as, contract review and tracking for changes from previously executed grant awards, deliverable and report tracking, filing deadlines, invention reporting, contract summaries, budget records, and supporting documentation for each grant and sub-entity. Maintain these databases/systems and provide reports to staff and leadership as needed.  
• Monitor contract timelines and modifications including amendments, extensions, budget modifications, prior approval requirements, etc.
• Maintain audit-ready documentation for all grant activity to manage required financial audits, including award notices, contracts, amendments, invoices, payroll support, procurement records, approvals, correspondence, financial reports, and closeout documentation.
• Assist in ensuring compliance with grant-specific rules and regulations (e.g., FCOI, research misconduct). Create internal policies/SoPs/trainings as needed to maintain compliance. 
• Support subrecipient, contractor, consultant, and vendor administration, including risk assessment, document preparation/collection/routing (including signature tools), invoice review, contract tracking, payment support, monitoring requirements, and compliance documentation.
• Track grant-funded equipment, supplies, and other property purchased with government funds, including inventory, use, disposition, and supporting documentation. Ensure proper processes are followed (e.g., receiving multiple quotes when required) for equipment acquisition.  
• Coordinate grant closeout activities, including final financial reports, final invoices, budget reconciliations, deliverable confirmation, equipment/property disposition, and record retention.
• Coordinate with project leaders, accounting, payroll, legal, procurement, compliance, human resources, external auditors, and government agency contacts to support accurate grant administration.

Miscellaneous Functions:

• Oversee general office functions to maintain a positive and productive work environment.

Education:

• Bachelor’s degree in Research Administration, Business Administration, Accounting, Public Administration or related field
• Professional Certification in Research Administration (Certified Research Administrator; CRA/CPRA) preferred

Experience:

• 6-8 years of experience in Grants Administration/Management and Accounting/Bookkeeping
• Experience with federal, state, or local government grants
• Experience with financial and accounting software - QuickBooks experience preferred
• Familiarity with ERP systems such as Oracle
• Audit support experience preferred
• Must have, or be eligible to obtain, a valid driver’s license and driving record within the standards outlined within Hanger’s Motor Vehicle Safety Policy and Procedures. 

• Knowledge of grant preparation and administration, program monitoring, budget development, accounts payable/receivable, and procurement
• Strong written and oral communication skills
• Proficiency in financial management systems (e.g., Oracle and Quickbooks) and tools such as Excel and Smartsheet
• Ability to interpret complex regulatory language and translate it into operational procedures
• Familiarity with general payroll and accounting/bookkeeping practices
• Act with integrity in all ways and at all times, remaining honest, transparent, and respectful in all relationships.
• Keep the patient at the center of everything that you do, building lifelong trust.
• Foster open collaboration and constructive dialogue with everyone around you.
• Continuously innovate new solutions, influencing and responding to change.
• Focus on superior outcomes, and calibrate work processes for outstanding results.

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Pay range of $85,000 to $100,000 annual salary + annual bonus: up to 5% of base pay depending on bonus criteria.  This pay range is posted to comply with wage transparency laws.  Hanger salary ranges vary based on skill, ability, knowledge, geographic location and other variables.  

• Competitive Compensation Packages
• 8 Paid National Holidays & 4 additional Floating Holidays
• PTO that includes Vacation and Sick time
• Medical, Dental, and Vision Benefits
• 401k Savings and Retirement Plan
• Paid Parental Bonding Leave for New Parents
• Flexible Work Schedules and Part-time Opportunities
• Generous Employee Referral Bonus Program
• Mentorship Programs- Mentor and Mentee
• Student Loan Repayment Assistance by Location
• Relocation Assistance
• Regional & National traveling CPO/CO/CP opportunities
• Volunteering for Local and National events such as Hanger’s BAKA Bootcamp and EmpowerFest

Hanger, Inc. is committed to providing equal employment opportunity in all aspects of the employer-employee relationship. All conditions and privileges of employment are administered to all employees without discrimination or harassment because of race, religious creed, color, age, sex, sexual orientation, gender identity, national origin, religion, marital status, medical condition, physical or mental disability, military service, pregnancy, childbirth and related medical conditions, special disabled veteran status, or any other classification protected by federal, state, and local laws and ordinances. The company will comply with all applicable state or local fair employment laws that forbid discrimination or harassment on the basis of other protected characteristics. Retaliation against any employee for filing or supporting a complaint of discrimination or harassment is prohibited.

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